How to Import WooCommerce Orders to Google Sheets?(2025 Guide)

Importing WooCommerce orders into Google Sheets facilitates working with an online store. This strategy keeps data structured and accessible. Additionally, Google Sheets keeps your data ready for quick analysis. But manually exporting WooCommerce orders to CSV is time-consuming and error-prone. 

This is where the WPSyncSheets For WooCommerce plugin and Google Sheets make the ideal combination. This combo maintains your shop data up to date and linked while automating order exports. In this blog, we’ll go over how to use WPSyncSheets to import WooCommerce orders into Google Sheets automatically.  

Why Sync WooCommerce Orders to Google Sheets?

Google Sheets can act as your store’s control center where your sales, customers, and products come together in real time. Here’s why thousands of store owners use Google Sheets for managing WooCommerce data:

• Instant visibility: See every new order the moment it’s placed.
• No more manual exports: Say goodbye to downloading and cleaning CSVs.
• Easy sharing: Share live reports with your team or accountant without giving WordPress access.
• Data insights made simple: Identify top-selling products or seasonal trends with filters and charts.

WooCommerce data gets to Google Sheets safely and automatically with WPSyncSheets, and you get all the flexibility to organize and use it your way.

The Smarter Way: Automate Order Sync with WPSyncSheets

WPSyncSheets For WooCommerce is built to eliminate manual work. It directly connects your WooCommerce store with Google Sheets and keeps your order data updated in real time. Here’s what makes it stand out:

• Automatic Order Sync: Your linked sheet instantly updates if something changes in the store.
• Custom Field Mapping: Select which columns should contain order information, such as items, shipping, and billing.
• Bulk Export Support: Bulk transfer all of your old orders to Google Sheets.
• Multi-Sheet Configuration: Oversee several sheets for various sales channels, order kinds, or retailers.
• Error-Free Data Transfer: WPSyncSheets keeps your data clean and consistent, without any duplicates or missing entries.

Steps on How to Import WooCommerce Orders to Google Sheets 

Step 1: Plugin Installation

1. Log in to your WordPress admin dashboard.
2. Navigate to Plugins > Add New.
3. Do a search for “WPSyncSheets For WooCommerce”.
4. Install and activate the plugin.

Step 2: Connecting Google Account

1. Open the WPSyncSheets settings.
2. Click on “Authorize” to connect your Google Account.
3. Grant permissions so the plugin can access and update your Sheets.

This connection allows data to move securely between your store and Sheets.

Step 3: Selecting a Google Sheet

You can either select an existing Sheet from your Drive. Or, create a new Google Sheet. Once connected, each order field will correspond to a specific column in your Sheet.

Step 4: Mapping Your Order Fields

This section gives you complete flexibility over what data gets exported. You simply map each WooCommerce order field to the right column in your Sheet. For example:

• Order ID → Column A
• Customer Name → Column B
• Total Amount → Column D

Once mapping is done, every new order will automatically flow into the correct columns. That too, without any manual sorting or adjustments. 

Step 5: Syncing Orders Instantly

Once mapping is done, click “Save Settings”.

Every new WooCommerce order, as well as any updates to existing orders, will now appear automatically in your Google Sheet.

Real-World Use Cases

Here’s how store owners are using this setup every day:

1. Daily Sales Dashboards

Track all daily sales in a live Google Sheet that automatically updates with every order. Use simple filters to view totals by product, region, or payment method.

2. Accounting Made Easy

Instead of sending Excel files back and forth, share a single sheet with your accountant. They can view real-time sales and reconcile payments directly, no need for logins or CSVs.

3. Inventory Management

Combine order data with product stock levels to predict low inventory and restock efficiently.

4. Team Collaboration

Your marketing, operations, and fulfillment teams can access the same Sheet to track performance, without accessing the backend of your store.

Why Google Sheets Works So Well for WooCommerce

Google Sheets are both convenient and powerful when used correctly. It’s an ideal partner for WooCommerce data:

• Familiar interface: Everyone on your team knows how to use it.
• Cloud-based: Access live sales data anywhere, anytime.
• Built for collaboration: Multiple users can edit, and analyze data together.
• Free and scalable: Expensive BI tools or software are not needed anymore.

It’s a perfect balance of simplicity and performance for small to mid-sized businesses.

Tips for Your Sheets Integration

• Use filters and pivot tables to analyze product sales or top-performing regions.
• Set up color-coded conditions to highlight pending or refunded orders automatically.
• Integrate with Google Data Studio (Looker Studio) later for advanced visualization if needed.
• Back up your data with WPSyncSheets to ensure that it syncs safely and continuously.

Troubleshooting Common Issues

If your orders aren’t syncing in your sheet:

• Check if your Google authorization token is valid.
• Make sure your selected Sheet isn’t deleted or renamed.
• Verify that column mapping matches the Sheet layout.
• Use the “Sync All Orders” button to refresh data manually once.

Still stuck? The WPSyncSheets support team is responsive and always ready to help.

Wrapping Up

In 2025, there’s no reason to be stuck exporting CSVs or manually updating sales reports.
With WPSyncSheets For WooCommerce, you can:

• automate your data flow
• reduce human error
• make better business decisions

This integration maintains your order data accurate, transparent, and actionable, regardless of how big or small your online store is.

FAQs

1. Can Google Sheets be used to sync previous orders?

Yes, WPSyncSheets lets you bulk export all your existing WooCommerce orders to Google Sheets.

2. Does it update automatically when a new order comes in?

Yes, every new order or order status update reflects in your connected Google Sheet in real time.

3. Is my data secure during sync?

Yes, your Google account is authorized directly. No third-party servers or external data storage involved.

4. Can I use this with multiple stores?

Yes, you can connect multiple stores to different Sheets. This makes WPSyncSheets for WooCommerce ideal for agencies or multi-brand businesses.

5. Do I need coding knowledge to set up WPSyncSheets?

No, you don’t need coding knowledge to use WPSyncSheets.