How to Automatically Export Gravity Forms Entries to Google Sheets Without Zapier?

If you have ever managed Gravity form submissions in WordPress, you already know how messy things can get. A customer fills out a form, then another, and then 200 more. Suddenly, you are downloading CSV files, forwarding emails to teammates, copying data into spreadsheets, and trying not to miss an important lead buried somewhere inside your WordPress dashboard. And honestly? Zapier is not always the ideal solution.

It can get expensive fast, especially when your form submissions grow. Plus, relying on multiple third-party automations for something as basic as syncing form entries can feel unnecessarily complicated. The good news is: you don’t need Zapier at all.

With WPSyncSheets For Gravity Forms, you can automatically export Gravity Forms entries directly to Google Sheets in real time. No coding, no complex workflows, and no monthly automation costs. Let’s walk through how it works.

Exporting Gravity Forms Entries to Google Sheets

Gravity Forms is one of the most powerful form plugins in the WordPress environment. Businesses use it for:

• Contact forms
• Lead generation
• Event registrations
• Job applications
• Surveys
• Order forms
• Client onboarding

But once submissions start piling up, managing everything inside WordPress becomes inefficient. Google Sheets gives you a much easier way to work with your data. With Google Sheets, you can:

• Share entries with your team instantly
• Sort and filter submissions
• Create reports
• Track leads in real time
• Build automated workflows
• Keep all submissions organized in one place

And the best part is, the data updates automatically.

A Simpler Alternative to Zapier: WPSyncSheets For Gravity Forms

Instead of using a third-party automation platform, you can connect Gravity Forms directly with Google Sheets using WPSyncSheets For Gravity Forms. This plugin creates a direct connection between your WordPress forms and Google Sheets. So whenever someone submits a form:

• The entry is instantly added to your spreadsheet.
• Your team can access it immediately.
• No manual exporting required.
  

How WPSyncSheets For Gravity Forms Works?

The workflow of WPSyncSheets For Gravity Forms is surprisingly straightforward.

1. A visitor submits your Gravity Form.
2. WPSyncSheets captures the entry.
3. The data is automatically pushed to Google Sheets.
4. Your spreadsheet updates in real time.

No complicated automations, or manual exports.

How to Automatically Export Gravity Forms Entries to Google Sheets?

Step 1: Install WPSyncSheets for Gravity Forms

1. Log in to your WordPress Dashboard. 
2. Install and activate WPSyncSheets For Gravity Forms on your WordPress website.
   

Step 2: Connect Your Google Account

The plugin allows you to securely connect your Google account using the Google Sheets API. Once connected:

• You choose the spreadsheet
• Select the worksheet
• Authorize access

After setup, your forms are ready to sync.

Step 3: Select the Gravity Form

Choose the form you want to connect. This could be:

• Contact forms
• Lead forms
• Registration forms
• Booking forms
• Quote request forms

You can configure different sheets for different forms if needed.

Step 4: Map Your Form Fields

Now you decide where each field goes inside Google Sheets. Example:

Gravity Forms Field	Google Sheets Column
Name	Full Name
Email	Email Address
Phone	Phone Number
Message	Inquiry Details

This keeps your spreadsheet clean and organized.

Step 5: Start Receiving Entries Automatically

Once everything is connected, submissions begin syncing automatically. Every new form entry appears in Google Sheets instantly, without exporting, downloading CSVs, or copy-pasting.

Real-World Use Cases

This setup works especially well for businesses that handle lots of submissions.

1. Lead Generation: Sales teams can monitor leads live inside Google Sheets.
2. Event Registrations: Track attendees automatically as people register.
3. Customer Support Forms: Keep support requests organized for your team.
4. Job Applications: Store applicant details in one searchable spreadsheet.
5. Agency Client Forms: Manage onboarding data without digging through WordPress entries.

Why Do Businesses Prefer This Over Zapier?

After switching to direct integration, many businesses realised they didn’t actually need Zapier for this task at all. Here is why this setup feels better:

1. Fewer Tools: Everything stays inside WordPress + Google Sheets.
2. Lower Costs: No recurring automation fees.
3. Easier Management: No complicated workflows to maintain.
4. Real-Time Sync: Entries appear immediately.
5. Better Team Collaboration: Your team already knows how to use spreadsheets.

Bonus: Better Reporting & Data Management

Once your Gravity Forms data lives inside Google Sheets, you can do a lot more with it. For example:

• Create dashboards
• Track conversion rates
• Build charts
• Monitor campaign performance
• Share reports with clients
• Connect with Google Data Studio

You are turning form submissions into usable business data.

Final Thoughts

If you are still manually exporting Gravity Forms entries or paying for Zapier just to move data into Google Sheets, there is honestly a much simpler way to do it. Using WPSyncSheets For Gravity Forms, you can automate the entire process directly inside WordPress. 

No extra automation platforms, or unnecessary complexity. Just clean, real-time syncing between Gravity Forms and Google Sheets. And once you start managing form data inside spreadsheets, you will probably never want to go back to manual exports again.

FAQs

1. Will this work with multiple forms?

Yes. You can connect multiple Gravity Forms to different Google Sheets.

2. Do I need coding knowledge?

Not at all. The setup is beginner-friendly.

3. Is the sync automatic?

Yes. Entries are pushed to Google Sheets automatically after form submission.

4. Can I export old entries too?

Depending on your setup, existing entries can also be synced.